Terms and Conditions



1. Introduction

Welcome to www.van-events.ca. By using our website and services, you agree to comply with and be bound by these Terms and Conditions. If you do not agree to these terms, please do not use our website or services.

These Terms govern the use of the Van-Events.ca website, the services we offer, and the terms under which you book events with us. Please read these Terms carefully before making any bookings or using our services.

2. Services Provided

Van-Events.ca offers event planning services in British Columbia, Canada. Our services include, but are not limited to:

  • Birthday Parties
  • Weddings
  • Store Openings
  • Kids Events
  • Christmas Parties
  • Corporate Anniversaries
  • Baby Showers

We provide a variety of services for each event type, such as decoration, photography, videography, DJs, catering, entertainment shows, and more. A detailed list of our services for each event type can be found on our website.

3. Booking and Payment

  • Booking Process: To book our services, clients must submit a request via our website or contact us directly. A formal agreement will be provided once the booking is confirmed.
  • Deposit: A 10% non-refundable deposit of the total service price is required to secure your booking. The deposit must be paid upon signing the contract. The deposit is non-refundable even if you cancel the event.
  • Payment Methods: We accept payments via:
    • E-transfer
    • Cash
    • PayPal
  • Payment for Services: The remaining balance is due before or on the event day, as specified in the booking agreement.

4. Cancellations and Rescheduling

  • Cancellations: If you cancel your event within 14 days of the event date, the 10% non-refundable deposit will be forfeited. Cancellation after this period may result in additional charges to cover costs already incurred by Van-Events.ca, including vendor fees and other expenses.
  • Rescheduling: You may reschedule your event within 3 months of the original date. Rescheduling is subject to availability and approval from Van-Events.ca. If you reschedule within the allowed period, we will transfer your deposit to the new date. If the event is canceled entirely after rescheduling, the deposit remains non-refundable.

5. Client Responsibilities

  • Accurate Information: Clients must provide accurate details regarding the event, including date, location, number of guests, and any specific requirements or requests. Failure to do so may result in additional fees or limitations in service.
  • Event Access: The client must ensure that Van-Events.ca has access to the event venue as needed for setup and execution of services. The client must also inform us of any restrictions or requirements specific to the venue.

6. Limitation of Liability

Van-Events.ca is not responsible for any damages, injuries, or accidents that may occur during the event. This includes, but is not limited to, injuries caused by the actions of guests or third-party vendors. We are also not liable for any weather-related issues or external factors that may impact the event.

Our total liability for any event-related issues will be limited to the total amount paid for services rendered.

7. Third-Party Vendors

Van-Events.ca may work with third-party vendors (e.g., florists, photographers, entertainers, caterers, etc.) to provide the services for your event. While we ensure that we only work with reputable and professional vendors, Van-Events.ca is not responsible for the performance, actions, or omissions of these vendors.

Clients agree that they are responsible for liaising with vendors regarding their services. Any issues or disputes with third-party vendors should be resolved directly with the vendor.

8. Insurance and Liability

Van-Events.ca maintains insurance coverage to protect against damages or liability that might occur during an event. This includes accidents involving our own team members or equipment.

However, we are not responsible for damage to or loss of personal property during the event. Clients are encouraged to secure insurance for their personal property and any other concerns related to the event.

9. Use of Website Content

  • Intellectual Property: All content, images, videos, logos, designs, and materials on the Van-Events.ca website are owned by Van-Events.ca or its partners and are protected by copyright laws. You are prohibited from using, copying, or distributing any website content without prior written consent from Van-Events.ca, except where explicitly stated.
  • Client Photos: Clients are permitted to use photos of themselves and their guests at the event. However, photos taken by Van-Events.ca (e.g., professional photographs) that feature the event or our setup cannot be reused without our permission unless those photos contain no identifiable people.
  • Website Usage: Our website is available for browsing without the need to log in. By using the website, you agree not to copy, reproduce, or use any part of the website for commercial purposes without obtaining prior written consent from Van-Events.ca.

10. Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the laws of British Columbia, Canada. Any disputes arising under or in connection with these Terms will be subject to the exclusive jurisdiction of the courts of British Columbia.

11. Privacy and Data Protection

We respect your privacy and are committed to protecting your personal data. For more information about how we collect, use, and store your data, please refer to our Privacy Policy.

  • Personal Data: By using our website and services, you agree to provide us with certain personal information, such as your name, contact details, and event-related information. This information will be used to provide the services requested.
  • Marketing Communications: We may send marketing emails related to events and services. You can opt-out at any time by clicking the “unsubscribe” link in the emails or by contacting us directly.
  • Cookies: Our website uses cookies to enhance user experience. By using our website, you consent to our use of cookies as outlined in our Privacy Policy.

12. Modification of Terms

Van-Events.ca reserves the right to modify or update these Terms and Conditions at any time. Any changes will be posted on this page, and the “last updated” date will be revised accordingly. We recommend that you check this page regularly for updates.

13. Severability

If any provision of these Terms and Conditions is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect. The invalid or unenforceable provision will be modified to the minimum extent necessary to make it enforceable.

14. Contact Information

If you have any questions or concerns about these Terms and Conditions, please contact us at:

Van-Events.ca
Phone: +1 (672) 667-4777
Email: info@van-events.ca